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Policy Change Tips

New Buildings

Establishing a smoke-free policy should be relatively easy in a new building, as your tenants will have no pre-existing expectations:

  • Advertise your units as smoke-free on MaineHousingSearch.org.  This is a free registry with a smoke-free icon and search option.
  • Include smoke-free provisions in your lease/rental agreements.
  • Post “Smoke-Free Area” or “No Smoking” signs.  Order free materials.
  • Educate employees on how to field questions regarding the building’s smoke-free policy.

 

Existing Buildings

With an existing building, you may find it easier to phase in the changes. After you have decided to go smoke-free:

  • Discuss your decision with tenants and look to get their support.
  • Announce the change to all tenants in the form of a letter. Require tenants to sign a copy stating their intent to comply with the new policy. For existing tenants, their understanding and acceptance of the policy will begin upon renewal of their individual leases, which are updated with the new smoke-free lease language.
  • Install “Smoke-Free Area” or “No Smoking” signs. Order free materials.
  • Remove ashtrays.  Place receptacles for smoking materials a reasonable distance, 25 feet is suggested, from facility entrances together with applicable signs.
  • Educate employees on how to field questions regarding the building’s smoke-free policy.
  • Advertise your units as smoke-free, consider MaineHousingSearch.org.  This is a free registry with a smoke-free icon and search option.